Position Descriptions - Executive and Management Committee, and Other Officers

Extracted from the Club Constitution

For a more detailed description SLSNSW provides example Position Descriptions in its Club Guide Appendix 4.1.

Management Committee

The President

The President shall administer and be responsible for all affairs of the Club and shall chair all meetings of the Club and the Committee except as provided for in this Constitution. The President shall be ex-officio member on all committees and sub-committees of the Club.

The Deputy President

The Deputy President shall assist the President and, in the absence of the President, assume the responsibility and authority of that office.

The Secretary

The Secretary shall conduct all the correspondence of the Club and keep minutes of all General Meetings of the Club and all meetings of the Committee.

The Treasurer

The Treasurer shall ensure:

(i) that all money due to the Club is collected and received and that all payments authorised by the Club are made, and

(ii) that correct books and accounts are kept showing the financial affairs of the Club, including full details of all receipts and expenditure connected with the activities of the Club.

(iii) that a financial statement is presented to each meeting of the Committee including a list of accounts for payment;

(iv) that a financial report is presented to each Annual General Meeting.

The Club Captain

The Club Captain shall be responsible for the conduct of Members in all Club activities, for the general education in surf lifesaving and surf awareness, and for the conduct of surf lifesaving operations, including competition and training activities and the use and management of all Club equipment. The Club Captain shall ensure that patrols are arranged and that proper records are kept of all patrols including attendance and lifesaving performed by patrol members.

The Chief Training Officer

The Chief Training Officer shall be responsible for the training of Members to qualify for SLSA Awards, shall convene meetings of the Club trainers and assessors each season and shall be responsible for arranging examinations of candidates for SLSA awards and for conducting proficiency tests of holders of SLSA awards requiring proficiency updates.

The Junior Activities Manager

The Junior Activities Manager shall be responsible for overall planning, control and operation of activities for Junior Members.

The Surf Sports Manager

The Surf Sports Manager shall be responsible for organizing Club competitions and the selection of teams to represent the Club in inter-club competitions.

 

ADDITIONAL CLUB OFFICERS

Publicity Officer

The Publicity Officer shall report to the President, and be responsible for reporting matters of general interest about the Club’s activities and social functions to the media, and providing updates for the website.

Social Secretary

The Social Secretary shall report to the President and develop plans for and organize Club function and other social activities. The Social Secretary may call upon the assistance of other members for specific functions.

Youth Activities Coordinator

The Youth Activities Coordinator shall report to the President and promote and support programs for Members between 14 and 17 years of age, and assist them to identify future opportunities for them in the Club and surf lifesaving.

Assistant Secretary

The Assistant Secretary shall report to, assist and act under the direction of the Secretary, and shall act as Secretary in the absence of that officer.

Membership Protection Officer

The Membership Protection Officer shall report to the Secretary and be responsible for ensuring procedures for the safety and welfare of members are followed, and the Club is compliant with child protection, anti-discrimination and other relevant policies.

Clubhouse Maintenance Officer

The Clubhouse Maintenance Officer shall report to the Secretary and shall identify and arrange in consultation with the Committee for repairs, servicing and maintenance to be carried out to the Club premises.

Webmaster

The Webmaster shall report to the Secretary and be responsible for maintaining the Club website.

Safety Officer/s

The Safety Officer shall report to the Secretary and be responsible for ensuring the Club’s health and safety procedures are up to date and implemented, and shall initiate investigations into accidents and incidents that occur within the Club’s jurisdiction. Helensburgh-Stanwell Park Surf Club By-Laws 3 The Safety Officer should have completed an appropriate Safety Officer or Occupational Health and Safety Course and/or have had experience on a Workplace Safety Committee. More than one Safety Officer may be appointed.

Assistant Treasurer

The Assistant Treasurer shall report to and act under the direction of the Treasurer and shall act as Treasurer in the absence of that officer.

Registrar

The Registrar shall report to the Treasurer and be responsible for recording and updating membership information in the SLSA database of members in consultation with the Junior Activities Registration Officer and Club finance officers.

Manager of the Liquor Licence

The Manager shall be appointed by the Executive Committee and report to the President. The Manager will be responsible for overseeing the operation of refreshment sales and ensuring activities are undertaken in accordance with the Club’s Liquor Licence. The Manager must hold a Responsible Service of Alcohol Competency Certificate. The Manager of the Licence may also assume the role of Bar Manager, in which case the position of Bar Manager (Clause 4[l]) will be known as Assistant Bar Manager.

Bar Manager

The Bar Manager shall be appointed by the Executive Committee in consultation with the Manager of the Licence, and shall be responsible for bar operations and replenishment of stock. The Bar Manager will be the appointed Assistant Manager of the Liquor Licence. The Bar Manager must hold a Responsible Service of Alcohol Competency Certificate.

Vice Club Captain

The Vice Club Captain shall report to and assist the Club Captain in the discharge of that officer’s duties and in the absence of the Club Captain shall have like powers and authority. The Vice Club Captain shall be an Active Member.

Powercraft Officer

The Powercraft Officer shall report to the Club Captain and be responsible for the care and upkeep of the IRBs and ATV and shall arrange in consultation with the Chief Training Officer for Members to be trained to qualify as IRB drivers. The Powercraft Officer must hold the appropriate award for IRB Driver.

Vice-Powercraft Officer

The Vice-Powercraft Officer shall assist and act under the direction of the Powercraft Officer, and shall act as Powercraft Officer in the absence of that officer. The Vice-Powercraft Officer must hold the appropriate award for IRB Driver.

Chief First Aid Officer

The Chief First Aid Officer shall report to the Club Captain and be responsible for the care and upkeep of the first aid room, including equipment and first aid materials. The Chief First Aid Officer should be the holder of an appropriate First Aid Award.

Radio Officer

The Radio Officer shall report to the Club Captain and be responsible for the care and upkeep of all radio equipment, and public address and communications equipment. (r) Rescue Craft Maintenance Officer The Rescue Craft Maintenance Officer shall report to the Club Captain and be responsible for the care and upkeep of rescue equipment other than the IRBs and ATV.

Patrol Secretary

The Patrol Secretary shall report to the Club Captain and be responsible for all administrative and clerical functions relating to lifesaving patrol matters and lifesaving and rescue equipment.

Boat Captain

The Boat Captain shall report to the Surf Sports Manager, and be responsible for the care and upkeep of the surf boats and associated equipment, and the training of boat crews. The Boat Captain should hold appropriate SLSA qualifications as a coach.

Competition Organizer

The Competition Organizer shall report to the Surf Sports Manager and be responsible for the organization and conduct of intra-club competition.

Team Manager

The Team Manager shall report to the Surf Sports Manager, and shall be responsible for ensuring Members are appropriately qualified to compete, and arrange/oversee the entry of Members to inter-Club carnivals and championships. The Team Manager shall assume responsibility for the conduct of touring teams as required by SLSA.

Team Captain

The Team Captain shall report to the Team Manager, and be responsible for the organization and conduct of Members attending inter-club carnivals.

Coaches – Beach, Surf, etc

Coaches shall report to the Surf Sports Manager and be responsible for coaching of members in their respective disciplines. Coaches shall be accredited as required under SLSA regulations.

Competition Secretary

The Competition Secretary shall report to and assist the Team Manager by arranging entry of members to inter-club carnivals and championships.

THE LIFE MEMBERSHIP COMMITTEE

(a) The Life Membership Committee shall consist of three Life Members of the Club elected at the Annual General Meeting, and the President and Club Captain.

(b) The Life Membership Committee shall elect one of the three Life Members as the Convenor.

(c) The Life Membership Committee shall meet on or after 1 May each year if required to consider nominations (if any) received for Life Membership.

(d) The Life Membership Committee shall operate according to By-Law 6(c) to (l).

on 12 July 2015
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