Nominations Close 04 June 2025 - Extended to 06 June 2025

The elections will take place at the Annual General Meeting on Sunday 6 July 2025. Members are invited to nominate fellow members for election to the Executive Committee, the Life Membership Committee, and to fill other positions as Club officers prior to the Annual General Meeting.

Note: any reference to “a member or any member entitled to vote at a General Meeting” in this document means a member 18 years of age and over, and either an Active (patrol) Member, Reserve Active Member, Long Service Member, Life Member, or Associate Member, or an Active (patrol) Member 15-18 years of age and the holder of the Bronze Medallion.

Nominations to fill positions on the Club Executive Committee and Life Membership Committee

Any member entitled to vote at a General Meeting may nominate another member for election to a position on the Club Executive Committee, and/or the Life Membership Committee; a second member entitled to vote at a General Meeting, must endorse the nomination, and the nominee must sign the form to confirm his/her agreement to the nomination.

The Executive Committee comprises the President, Deputy President, Secretary, Treasurer, Club Captain, Chief Training Officer, Surf Sports Manager and Junior Activities Manager; the Executive Committee meets monthly with all elected members expected to regularly attend meetings.

Nominees must be at least 18 years of age, must be a current member entitled to vote at a General Meeting, or be prepared to become a member prior to the elections.

The Life Membership Committee comprises three Life Members, together with the President and Club Captain. Nominations are invited for three Life Members to fill these vacancies.

Nominations to fill other Club Officer positions

A member entitled to vote at a General Meeting may nominate another member for election; a second member entitled to vote at a General Meeting must endorse the nomination, with the nominee also signing to confirm his/her agreement to he nomination.

Alternatively any member entitled to vote at a General Meeting may self-nominate to fill any position (excluding the Executive Committee and Life Membership Committee) by submitting an Expression of Interest; the EOI must be endorsed by two other members entitled to vote at a General Meeting.

Submission of nominations and closing date Nominations close Wednesday 4 June 2025 at 5.00pm

Please use the attached Nomination Form and complete all details; use a separate form for each nomination. For additional forms, either make a photocopy, or alternatively send an email request to This email address is being protected from spambots. You need JavaScript enabled to view it. and a blank form will be emailed.

Completed forms can either be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. or posted in a sealed envelope to Returning Officer, Helensburgh-Stanwell Park SLSC, Post Office Box 111, Helensburgh NSW 2508. All nominations received will be acknowledged by email.

Process for election to all positions

Within 7 days of the closing date, a list of all valid nominations received will be sent by email to all members entitled to vote at General Meetings of the Club.

At the Annual General Meeting, each position will be determined as follows:

• A single nomination received: the nominee will be declared elected.
• Two or more nominations received: a ballot will take place with the winner declared elected.
• No nomination/s received: nominations will be invited from members in attendance at the AGM.
• Late nominations: only considered if no nomination was received for the position by the closing date.

Role and responsibilities of individual positions

Position descriptions for Executive Committee Members and most Club officers can be found in the Club Constitution and By-Laws; these can be accessed by visiting the Surf Club website: http://www.stanwellparksurfclub.com/web/our-club/club-constitution

If you would like further information or would like to talk to a Club Executive Committee Member about applying for a particular position, please email This email address is being protected from spambots. You need JavaScript enabled to view it. and arrangements will be made for a Club officer with knowledge of that position to contact you.

 Issued 23/05/2025 by Harley Dreghorn, Secretary, Helensburgh-Stanwell Park SLSC